Mileage Reimbursement Calculator

1. Enter total trip distance
Use the distance unit that matches the reimbursement rate shown.

2. Enter the approved rate
Copy the rate from the employer, client, agency, or policy covering the trip.

3. Adjust eligible distance
Use less than 100% when part of the trip is personal or otherwise excluded.

4. Add allowed direct expenses
Enter parking and tolls only when the reimbursement policy permits them in addition to mileage.

5. Review the claim components
The breakdown separates mileage from direct expenses for easier documentation.

Eligible distance = Trip distance × Reimbursable percentage ÷ 100 Mileage amount = Eligible distance × Reimbursement rate Estimated reimbursement = Mileage amount + Eligible parking + Eligible tolls

The distance unit and rate unit must match. For example, a per-mile rate requires miles, while a per-kilometer rate requires kilometers.

What the result means

The main result is the estimated claim total using the rate and expense eligibility you entered.

Keep mileage logs and receipts required by the applicable policy; this calculation does not determine tax treatment.

Given: 185 miles, a $0.67 per-mile rate, 100% eligible distance, $24 parking, and $18.50 tolls.

Calculation: Eligible distance = 185 × 100% = 185 miles. Mileage = 185 × 0.67 = $123.95. Extras = 24 + 18.50 = $42.50.

Result: Estimated reimbursement = $166.45.